Ali Jackowski, Author at AdvantEdge Training & Consulting
Conflict as opportunity
Emotional Intelligence, Professional Development

Conflict as Opportunity

Most people will tell you they hate conflict. Finding yourself in a conflict IS pretty uncomfortable, and will usually trigger a sensation of stress in your body. If the disagreement at the root of the conflict is extreme, it can alter relationships and, if handled poorly, it can end them. So, conflicts are best avoided, especially in the workplace, right? Not necessarily.  From an organizational point of view, a disagreement is a change to a relationship that disrupts the normal routine. Conflict is more serious, and is a consequence of the disagreement. Conflict includes a threat to someone’s needs, concerns, or interests. Conflict is a normal part of the workplace and, while it can be stressful, alarming, and difficult to get through, it can also lead to tremendous opportunities for growth, and be a facilitator of change, because of the resulting improvement in understanding and insight. Let’s say that again: Conflict is normal in the workplace. People with different values, goals, and perspectives manage complex and stress-provoking projects and conflict will occur. Conflict as Opportunity We often look at conflict as a negative thing, but it can be positive.  It is important to realize that conflicts can result from you striving for the outcomes you prefer. The actions you take to reach those outcomes may prevent others from getting the outcomes they would prefer.  I like strawberry ice cream and want to buy that for dessert. You like chocolate and would really prefer I buy that. This doesn’t mean that we are trying to hurt each other; it just means we have different goals in mind.  Now that we know what the outcome that we each desire is, we can agree to buy Neapolitan so that I get the strawberry, you get the chocolate, and we even get to have a bit of vanilla, too. Understanding the idea that we all have preferred outcomes can help remove the feeling that a conflict is a personal attack. With that knowledge, we can then work to find ways that the overall outcome is one we all can aim towards. If we can develop procedures for identifying, defining, and managing conflict, then we can constructively manage it and take advantage of the opportunities it ultimately brings.  Conflict lets us build stronger relationships with others at work, it lets us identify issues or obstacles in projects or processes we might have overlooked or that might have come to bite us in the long run. Thus, conflict is best looked at as an opportunity to improve the status quo. There are many assumptions out there that run counter to the idea of Conflict as Opportunity. Let’s clear the air an dispel some of these myths: Conflict is avoidable. Conflict is not avoidable. Conflict is the result of disagreements which often relate to differences in values, goals, and perspectives. Not everyone is going to like, agree with, or be able to work with an individual or team without sometimes finding themselves at cross purposes, resulting in conflicts. Conflict produces inappropriate reactions by the people involved. Sometimes reactions are inappropriate. But sometimes they are very appropriate. For example: Think of sports. Referees intervene when there is a conflict among players. That is appropriate. Then, fans boo the referees, or physically assault them. That is inappropriate. Conflict creates polarization within the organization. Conflict can indeed cause polarization. However, it can also bring organizations together as individuals learn to work through a conflict and become more bonded through the experience.  Even simply understanding the different goals of each individual can lay the foundation of new ways to work together toward the ultimate goal of the team as a whole. We should avoid conflict. Since conflict is perfectly normal, we should expect it to occur, just like death and taxes. We must accept its existence.  Yes, there are things we can do to avoid inappropriate reactions that cause conflict.  For example, we can choose our words carefully when we roll out a new idea that we think our team might have some resistance to, in order to hopefully get better buy-in.  There are also appropriate conflicts we should not try to avoid, especially since there can be such positive results from them. Having someone play devil’s advocate to poke holes in a team’s ideas before finalizing the plan of action is a productive and intentional use of conflict. In this case, we are using the different perspectives, experience, and goals of each individual (i.e., the source of potential conflicts) to strengthen the team’s actions as a whole.  Conflict can have either constructive or destructive effects, and we must have a good sense as to when it is something we want to eliminate, and when it is something we want to build on and leverage to our benefit. Team Dynamics can make or break a team. Learn the ways to make your team a well-oiled machine with training from AETC

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Excel VLookups and HLookups
Excel

Excel – VLookups and HLookups

One of the most requested training topics we receive is in how to create a V or H Lookup formula.   There are multiple uses for them.  You can use one to type in a name or number and have it bring up a corresponding piece of data from a list – for example typing an inventory number and having it display the product name or location.  Or you can use it to provide an automatic discount or penalty based on a schedule of the same – for example have it apply a penalty based on the % of days an invoice is past due, based on a penalty schedule you have created. In this video we will look at one way to use them by typing in an inventory number and having it display a product name from a list.  We will also discuss the difference between an V & H Lookup. Become a Master of Spreadsheets with an Excel training class from AETC

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Daily Task List
Microsoft Office, Outlook

Outlook – Quick way to scheduled time for your tasks on your calendar

Need to get your day organized when you sit down to work in the morning?  Outlook has a feature that makes it quick and easy to schedule out your day and plan your time, by allowing you to quickly drag your tasks onto your calendar to block out your day.      When you schedule tasks in Outlook, if you assign a due date to your tasks, you can then use the Daily Task List feature to schedule each task onto your calendar. Note: You can also do the reverse and schedule a task by dragging a calendar appointment onto the Daily Task List Outlook can make your life easier and more productive. Learn how with training from AETC

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Compare two versions
Microsoft Office, Word

Word – The smart feature that makes comparing 2 versions of a document a snap

Have you ever received an edited document from someone but they didn’t track their changes, so you can’t easily see what is different from the original?  Or maybe you have multiple people working on a complex document and you want to see what has changed from one iteration to the next, through the development process.  In Word this is a great feature that allows you to compare 2 versions of a document that automatically red-lines the changes so you can view each edit or difference between the 2.  You can compare two documents regardless of how you are storing them or identifying the different versions.  For example, 1) if you are saving your documents in OneDrive or SharePoint, and it is automatically saving revisions as different versions stacked on top of each other, or 2) if you are saving them on your computer or a shared company server, where you are naming them as v.1, v.2, etc., to designate a different version, but they are really different documents.  If you are viewing your document online in a web window, you will first need to Open it in the Word Desktop App, since the compare feature is not an available command in the web version or Word. If you are viewing the document already in the Word App on your computer, you can skip to step 3 below: Make your documents shine with a Word training course from AETC

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PowerPoint Slide size
PowerPoint

PowerPoint – One critical design element that can save you time and headaches

When creating a PowerPoint presentation, it is critical to know your screen size BEFORE you get started.  What does that mean?  There are 2 different formats that your presentation could be displayed in – a square screen (that is 4:3) – such as a smaller monitor or an older projector, or a wide screen (that is 16:9) – usually seen with newer projectors and the wider monitors.  Generally, more and more monitors and projectors are now displaying in the wide screen format.  But there are still many square formats out there.  So it is good to do a bit of investigation to see what format your presentation is most likely to be displayed in. You can create a PowerPoint presentation in either format – which is great.  However, you need to ensure you select the correct format BEFORE you start designing your presentation.  If you start designing your presentation in one format, and then change it later, it will change all of your image and text layouts to adjust to the new size.  This can make things look clumsy on the slide with extra white space or things getting cut off or resized inappropriately.   That means you will then have to go through your presentation slide-by-slide to re-adjust everything so that it doesn’t look strange.   This can be a big time drain, as well as very frustrating! To ensure you have the correct slide size before you start designing your presentation, follow these steps when you first start a new PowerPoint presentation: This will configure you slide designs to fit that size, for every current slide and new slide in that presentation, as you create them. Learn more ways to create killer presentations with a PowerPoint class from AETC

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Professional Development

The right way to deliver feedback

Giving your team feedback can be one of the most important things you do as a manager to keep them motivated and on the right track.  However, it can be a challenge to know the whens and hows of giving feedback. Here are some tips to help you get across the motivating messaging and course corrections your team members need to keep them reaching goals and owning the setbacks and successes of the team. Don’t assume that your team members know “all is good.” Even your most efficient and conscientious employee needs feedback. Everyone has doubts about their abilities and performance, as well as blind spots about where they could do better.  It is your job as their manager to be their cheerleader, as well as their coach.  Your feedback keeps them motivated, lets them know they are appreciated, and gives them direction towards reaching “the next level.” Be the manager you always wanted to have with Professional Development training from AETC.

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Professional Development

Syncing & Accessing Documents from OneDrive to Your Computer

You can use OneDrive directly from a web browser, or you can access it from your file explorer app on your computer.  Below are instructions on how to access OneDrive from your computer’s file explorer app and how to sync and access documents from withing the app. OneDrive access You can access OneDrive in the File Explorer window on your computer, or online in a web browser.  In File Explorer on your computer, you will find your OneDrive folders under the cloud icon in your left-hand menu options. OneDrive Status in File Explorer When using OneDrive in the File Explorer window, you will see a Status column.  This indicates if the document is available online only (cloud icon), available on your computer (green check mark), always available on your computer (solid green check mark) or shared with others (person icon). To change status and sync settings of a document, right-click on the document in File Explorer and choose either Always keep on this device, or Free up space.  This either downloads a copy to your computer or removes the copy on your computer. Syncing SharePoint documents To sync a SharePoint library to be accessible in File Explorer on your computer, enter the library and then click on the Sync button, at the top.  You can also click on the Add Shortcut to OneDrive,  from the top menu in a SharePoint library, to add a shortcut to a specific folder or document in OneDrive. Master all of the features that Office 365 has to offer with training from AETC.

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Professional Development

How to Chat with 1 Person While in a Teams Meeting

You can engage in a chat with just 1 person when you are on a Team call – similar to how you would in other webinar programs like Zoom.  However, it is not as straight forward as using the chat window in other webinar programs.  Here is how to do it in Teams. Want to learn more abut Microsoft Office365 features like Teams? Take a training course with AETC!

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Professional Development

Using the Designer Feature in PowerPoint

Instantly create professional PowerPoint slides that look like a graphic artist produced them with the Design Ideas feature.   Sometimes it’s a chore to try and make your PowerPoint slides look interesting and creative.  It can be very time consuming and your end result may not be very dynamic.  You can now take the stress out of creating dynamic slides by using the Designer feature. Using the Designer Feature If you have the Microsoft 365 version of PowerPoint, you can utilize the Designer feature to quickly provide visual interesting layouts to your slide.  This is the quickest way to create eye catching slides with minimal effort. Want to learn more about PowerPoint Design? Take a training class from AETC!

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Professional Development

Customizing the Email List View by Adding Columns

You can add different columns to the e-mail list in Outlook.  This will allow you to quickly view different properties of items in the e-mail list as well as click on the various columns to sort your email list.  To do this, you first need to ensure your reading pane is not displayed on the right hand side of your screen, and is instead on the bottom or turned off. Place Reading Pane on the bottom Click on the View tab on the Ribbon, in the Layout group, click the Reading Pane button, then trace to and select Bottom. Now we can add different columns to our email list view To remove columns, click-and-drag the column header off of the header bar, until you see the big X, then release your mouse button. Changing Column Order and Size Learn all the ways that Outlook can make your life easier with training from AETC!

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