January 2019 - AdvantEdge Training & Consulting
Business Communications, Public Speaking

Creating a Good Presentation

Do you have to deliver a presentation but don’t know where to start?  Use these quick tips to get you on the road to creating good content. Most speeches consist of three main parts: Introduction – Gains attention and orients to the focus of the speech. Body -Sets forth the main ideas and develops or supports the main ideas of the presentation. Conclusion – Reviews the main ideas and imparts a statement of impact. You deliver your presentation in this order: introduction, body and conclusion.  However, you develop your presentation by creating the body first. So how do you create the body? Start by answering these 4 questions: What is the main topic of your presentation? What does your audience care about? What do you want to accomplish? What does your audience need to move from where they are now to where you want them to be? What your listeners need, either to understand your message or be persuaded, should determine your main points.  Each main point should help move your listeners toward your goal. Focus is important.  The most common mistake beginners make is to select too many main points.  Three main points are plenty for most presentations.  Each one of the main points must be developed with supporting materials, and to develop your ideas fully will take time. Organizing Ideas for Easy Understanding Once you have identified your main points and answered the above 4 questions,  you then need to decide how to best organize your information so that your listeners understand it, can make sense of the content, and can understand how it is relevant to them. Effective speakers recognize the importance of organization.  You have an important goal – a message you want your listeners to understand, believe, or act on. Once you have determined your main points you have several options about how to organize your material.  The arrangement you select will depend on your goal, your topic, and your audience.  What does your audience need to follow your ideas?  Also, know that some arrangements will work better for certain topics. Some possible ways to organize your presentation: Sequential Order Discuss Problems and Solutions Use Categories Once you have completed your body, then focus on your introduction and conclusion. For your introduction and conclusion, start with something out of the norm that will capture your audience’s attention. “So today I’m going to talk about . . . “ is a dull way to start off.  As well, “are there any questions . . . “ is a weak way to close the presentation. Instead use one of these as a way to open and close your presentations: Provide a Powerful Quotation Ask a Rhetorical Question Make a Startling Statement Issue a challenge or appeal Learn how to use these tips and more, to create powerful presentations, and refine your public speaking skills, with AdvantEdge Training & Consulting’s Effective Presenters series.

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Selecting Text in Word

There are different ways to select text in a Word document, from a single word to the entire document. Sure, you can drag-select text anywhere in a document, but selecting text with a few clicks can be much faster. Just click to select text Single-clicking anywhere in text gets you where you are going, but it does not select any text for you. However, single-clicking to the left of any line of text will select the entire line of text. Double-clicking an individual word will select the word, while double-clicking just to the left of a paragraph will select the entire paragraph. Triple-clicking within your text will select the entire paragraph, while triple-clicking to the left of your text will select the entire document. Didn’t know Word could be simplified like this? Take an AETC training course to find out more!  

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Finding Worksheets in Excel

When working with Excel, especially if you are trying to fully automate a workbook, you can create many worksheets to keep from recreating the wheel.  Doing so often means navigating to various print jobs, and can be exhausting. You can search for your worksheets by clicking the left or right arrows, or the “…” that lets you know there are more worksheets available to you, as long as you are willing to click as many times as it takes to find the right worksheet. A Faster Way There is a not-so-well-know command (or click) that allows you to see all your worksheets (at least those that are not hidden) at one time, so you can quickly navigate to the right worksheet, even if it is far down the list. Normal worksheet tabs might look something like this, when there are many tabs in one workbook: On the far right is the “…” You could click many times to find what you are looking for. On the left are the forward and back arrows, which also allow you to click and navigate to the worksheet you are trying to find. If your workbook contains many worksheets, this could be a tedious task. However, if you right-click between the two arrows on the left, a list of all non-hidden worksheets will appear in a dialog box. You can scroll down to see an entire list, if needed, and once you find the worksheet you are looking for, select it and click the OK button. This will take you directly to the selected worksheet. Learn more ways to make Excel work for you with a onsite group or virtual training center class from AETC.    

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Your Annual Training Plan

How does your organization, or even your office, handle employee development and training? Is there an annual or ongoing plan, complete with schedule and a variety of courses? Or is it handled on a case by case basis? The most efficient and effective path is to have a master plan that takes into account individual growth needs, as well as the overall direction of the company. But how do you put something like that together? Where do you even start? The Right Training Plan That’s where AdvantEdge Training & Consulting comes in. We work with you to determine what the training needs are across the board, as well as for each person. From there, a training schedule is developed, often with a combination of on-site,  group classes, and classes at our training centers. We even have online assessments available to help determine where the needs are, to help with scheduling the right classes for the right people. Depending on the overall plan, AETC can even help you market your annual training schedule to your employees, so they know what is available to them and how to sign up. After all, no one wants to throw a party and have no one show up! In addition to assessing needs, developing an ongoing training schedule, and advertising classes to your team, AdvantEdge Training & Consulting can even tailor courses to fit your specific situation, needs, and goals. Because we develop our own course content and materials, we are able to customize existing courses to best fit, or even create new content for your organization from the ground up. If you already have a master training plan in place, we’re happy to work with you to fulfill it. If you would like to create a curriculum tailor-fit for your organization, but aren’t sure how to get started, the first step is to give us a call. And for those who are handling employee training on an as-needed basis, that’s alright too. We’ve got plenty of classes available for each individual. Want to learn more about what we have to offer? Contact our sales office, at (303) 900-8963, or [email protected]

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