In Outlook 2010 you can create groups for your shared calendars which will allow you to more easily select all calendars in a group to view them, as well as allow you to contract and expand the groups to save space, if you have a lot of calendars.
There is a way to do this in the newer versions of Word, it is just not set up by default. Follow these steps to turn it on:
- In your Outlook Calendar, on the Home tab, in the Manage Calendars group, click Calendar Groups, and then click Create New Calendar Group.
- Type a name for the new calendar group, and then click OK.
- Under Address Book, choose the Address Book or Contact list from which you want to pick members of your group.
- Browse for names or type them in the Search box, click the name that you want and then click Group Members. Repeat this step for each calendar that you want to include in the group, and then click OK.
Note that if you do not have rights to view someone’s calendar, they won’t be available to add to the group.
For more Outlook techniques, take a class from AETC