Time Management with Outlook

Class Duration: 4 hours

Do you feel like there is always too much to do in a day? Do you feel like too often things fall through the cracks? Training in Time Management can help you solve these issues. And with Time Management in Outlook, you can learn the additional tools this application has to help you get even more organized. This course teaches you all of the fundamentals of Time Management, so you can get more done with your day, feel less stressed, and know you have a complete handle on everything. Since Outlook is the tool most people use during the work week, this course also teaches techniques for time management in Outlook, and how you can leverage Outlook to be your organizational tool. You will also have ample hands-on activities to ensure you have mastered each lesson.

Training Class Goal

Students exiting this class will learn the fundamentals of Time Management and possess intermediate level Outlook skills for managing their time. Outlook for many people, is overwhelming, disorganized, and frustrating, but it does not have to be that way. In this class, we discuss how a combination of Time Management and Outlook skills can help you get the most from your day. Don’t let email control your day; learn how to control it. This course is will teach you the critical Time Management skills to deal with everything from how to get organized to how to handle interruptions, and how to deal with paperwork. Students will learn the tools in Outlook, as well as other methods, that they can use, to best help in their individual situations.


Students entering this Time Management training course should have foundational Microsoft Outlook skills including, sending email, scheduling appointments, and creating contacts.

Topic Covered

The Time Dilemma

  • The 6 keys to time management
  • Configuring Outlook to work for you
  • Advanced toolbar
  • Planning overview
  • Outlook views

Managing E-mail

  • Chunking your time
  • Overcoming the e-mail addiction
  • Organizing emails
  • Using rules
  • Saving searches
  • Flags and follow-ups


  • Saving time when viewing your calendar
  • Scheduling appointments
  • Scheduling meetings
  • Sending reminders
  • Tracking attendees


  • E-mailing contact cards
  • Categorizing contacts
  • Flagging a contact


  • Categories and views
  • Custom task view
  • Setting reminders
  • Assigning tasks to others
  • Scheduling time for tasks
  • Managing larger projects with tasks

Additional Time Management Techniques

  • Taking control of your time
  • Using notes
  • Using the voting feature
  • Dealing with Paperwork

In this course, you will learn key Outlook tips and tricks, and all of the Time Management fundamentals to help you turn chaos into calm. Training in Time Management can help you take back control of your life. Our instructors are based in Arizona and Colorado, but can travel to any location outside of those states.

Upcoming Classes